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Posted: Friday, August 18, 2017 12:25 PM

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Requisition ID: 6314

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The Accounting Officer reports to the Senior Manager, Finance and Analytics and is responsible for or is back up for timely and accurate processing, control, and tracking of all accounting entries for a wide range of activities, including all Canadian branch and office PXd/Corporate Premises projects, International projects, Under $100M projects, emergencies, insurance, environmental remediation, subsidiary companies including Scotia Realty Ltd., revenue and administered properties, ABM construction, signage and internal departmental expenses. The incumbent is expected to accurately record and pay these costs in all areas and notify senior managers when overruns or other discrepancies occur. The incumbent is responsible for ensuring that the administration of accounts and records are maintained to the highest professional standard.

Key Accountabilities:

Process all project costs for Canadian and International branches and office locations in a timely way by:

Ensuring that all required supporting documents are received with the invoice along with appropriate authorizations prior to initiating the cheque request.

Recording all transactions in the appropriate project number, category code and/or account number.

Checking invoice costs, HST, PST (self-assessing if necessary) and GST calculations, freight and forwarding charges, etc., for accuracy and reasonability, and initiating and responding to queries, as necessary.

For furniture and equipment invoices, ensuring purchase order has been prepared and accurately matches the invoice detail to the PO detail.

Administering the project costs booked to the items to be capitalized account to ensure costs are explained and cleared on a timely basis.

Processing invoices and maintaining accurate accounts payable and fixed asset information on other specialized areas (under $100M, ABMs, Signage, NIPX, Corporate Premises).

Pay rents on a monthly basis for Toronto buildings and bill out to subsidiaries and bank tenants. Ensure allocations are correct and amend billings as appropriate.

Monitor & Administer the costs booked to the deferred or suspense account to ensure costs are explained and cleared on a timely basis.

Maintaining the confidentiality of sensitive invoices and transactions (e.g., professional and consulting fees, salary charges, etc.).

Processing data and maintaining accurate information on other specialized areas by:

Responding to vendor enquiries quickly and accurately by following up with project managers and others to ensure timely payment of invoices.

For all accountabilities, ensuring regular follow-up on all outstanding items.

For leased properties that have closed, ensuring that all leaseholds are retired and other costs transferred as applicable.

Being involved in internal and external audits as required and ensuring that changes required due to the audit findings are implemented.

Being involved in the preparation of the Asset Management Report and other reports as required.

Responsible for the procedures of the above outlined duties.

Responsible for other duties such as: incoming/outgoing mail, vendor set-ups in SMS and cheque(s) distribution.

Performs troubleshooting and resolution of any processing problems.

Getting involved in other responsibilities as assigned.


This position requires a sound understanding of accounting principles, the Banks General Ledger and Fixed Asset systems, and Smartstream. Also required is a working knowledge of property management and building maintenance terminology, provincial and federal tax regulations, and foreign currency conversion. A minimum of one full year of prior full-time accounting experience is required, preferably in accounts payable/general ledger transactions, and should be working toward an accounting designation.

The incumbent requires good interpersonal and communication skills in order to resolve questions and problems with contractors and suppliers and to communicate with Project Managers and other Bank staff on project costs. Tact and delicacy is required, as information and transactions are often of a sensitive and confidential nature. Organizational and prioritization skills of a higher order are prerequisites to successful task completion, as deadlines are inflexible, workloads are high, and accuracy is essential.

The incumbent requires knowledge of personal computers operations and software applications such as Excel/Word/Access, and Smartstream. The officer is also required to prepare spreadsheets for management reports.


PC and software knowledge, include Excel/Word/Access, and Smartstream applications.

Good understan

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• Location: Toronto

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